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Knowledge Management vs. Content Management: 5 Key Differences

Due to their shared focus on creating, managing, and distributing content, content management and knowledge management are sometimes intertwined. Content management is the process of generating and organizing content for various channels. A content management system (CMS) is a document management system that significantly improves an organization’s ability to deploy, edit, or approve content quickly. Knowledge management is how information is gathered, organized, and distributed across an organization. A knowledge management system (KMS) helps organizations capture, update, and store information on a single platform. It improves user experience and eliminates information silos that hinder collaboration and efficiency. 5 Key Differences Content Creation In a CMS, content creation is handled by a dedicated group of people: content creators or writers and reviewers. In a KMS, however, everyone is a potential contributor, even outsiders. Update Frequency CMS is usually hosted on a website and updated regularly. But updates are essential to a KMS, which relies on them as a basic component. Regular updates occur as a result of interacting with the system daily. End Consumer CMS's end users are often customers or prospective customers, while KMS's end users are typically company employees. Commodities In a CMS, information is king. The purpose is to provide customers and prospective customers with timely information they may find relevant. In a KMS, it's more about imparting understanding in addition to information between employees by facilitating an exchange of perspectives and knowledge. How Information Is Relayed KMS facilitates the exchange of information by allowing individuals to participate and interact, whereas CMS pushes information one way with no exchange intended.

Asked 3 days ago

How to Search By Label in Trello

Trello is a web-based project management application that enables users to create boards to track tasks and projects. Boards can be populated with cards, which represent individual tasks or project milestones. Users can then collaborate on tasks by assigning them to other team members, adding comments, and attaching files. The application also offers a variety of integrations with other applications, such as Google Drive and Slack. Searching vs. Filtering in Trello There are two main ways of using Trello: searching and filtering—but which is right for you? Well, if you know the name of the card or list you're looking for, you can search for it by typing into the search bar at the top of the screen. However, if you don't know exactly what you're looking for, filtering can be a better option. You can filter by the board, list, or card by clicking on the filter icon in the top right corner of the screen. Interested in intranet search? If so, take a look at our posts on the benefits of intranet search and how you can improve intranet search. How Do You Search By Label in Trello? When looking for a specific card or list in Trello, you can search by the card or list label. To do this, click on the "Labels" tab at the top of the screen and type the name of the label you're looking for into the search bar. Trello will then show you all the cards and lists that have that exact label, or those similar to it. Aside from this, you can also improve your overall search capabilities by leveraging multi-tool search.

Asked 2 months ago

Is It Possible to Move Issues Between Jira Projects?

A project in Jira is a collection of tasks that need to be completed to achieve a specific goal. Tasks can be assigned to team members and can be tracked as they are completed. The project manager can use Jira to create reports on the progress of the project and track any potential roadblocks. How to Move a Task to Another Project in Jira When you're working on a project in Jira, you may find that a task is better suited for another project. Perhaps the task is outside the scope of the current project, or it's something that needs to be completed by someone else in your team. In such cases, you can move the task to another project in Jira. To move a task to another project: From the issues view screen, select the three-dotted "Settings" option.From the dropdown menu, select "Move."Choose the project where you want to move the task. Jira is a great way to manage documents and organize files, but there are other methods to help you keep your files in order. To find out more, check out our posts on improving document management or organizing files better. Can Issues in Jira Be Moved in Bulk? Yes, you can move issues in bulk from one project to another in Jira. To do this, simply: Head to the issues search page.From the Jira search bar, search for the issues you’d like to move all at once.Then click on the “Tools” button on the upper right-hand side and select “Bulk change”.Then, select the project you’d like to move the issues to. Can Issues Between Projects Be Linked in Jira? Yes, issues between projects can be linked in Jira. This is done by creating a link between two issues, which will then show up in the issue links widget on the dashboard. The link can be used to indicate that the two issues are related, or that one issue is a subtask of the other. For greater insight into how Jira can be used, check out our Jira best practices post.

Asked 2 months ago

What Is an Electronic Management System?

An electronic management system (EMS) is a software application designed to automate business processes and manage an organization’s files and documents—also referred to as electronic document management systems. EMSs are used to manage inventory, track sales, or automate customer service. Electronic document management provides a method for storing considerable volumes of digital documents centrally and making them accessible from multiple locations. An EMS helps companies save time and money by automating their business processes. They can also improve productivity, cut down on mistakes, and have features that make it easy to find documents quickly. Types of Electronic Management Systems Local Electronic Management Systems A local system stores data locally on your own devices, best suited for small businesses that only need basic tracking capabilities. Local EMSs are easy to set up and maintain, but they aren't always reliable. If your internet goes down, then your data could be lost forever. Cloud-Based Systems A cloud-based electronic management system is one where data is stored online. This means that you have access to your information from anywhere at any time. You don’t need to worry about losing your data if you lose your phone or computer. Cloud-based systems are great for businesses that want to stay connected no matter what device they use. Some of the most common examples include: DropboxGoogle DriveBoxNotionMicrosoft OneDriveMicrosoft SharePointBasecamp While cloud-based systems provide a solution to keep your files organized in one place, advanced search tools like Unleash integrate with EMS, improving electronic management systems and helping you find work files across all platforms. With Unleash, you can improve Dropbox search and other file management and storage tools—even email, collaboration apps, and project management apps.

Asked 3 months ago

Federated Search vs. Unified Search: Compare the Differences

In today's technologically advanced world, users are increasingly expecting search engines to provide faster results and more comprehensive information for better document management. How is this being addressed? With search engine technologies like federated and unified search. And what’s the difference between the two? Let’s find out. What Is Federated Search? Federated search is a technique for searching multiple information sources at once. The federated search engine achieves this by examining the metadata of each source to create a catalog of all the information available. Federated search tools allow users to specify the sources they would like to search, as well as the keywords they would like to use. The results are then combined and displayed in one interface. For further context on federated search, check out our complete guide to federated search here. What Is Unified Search? Unified search is a term used to describe the ability to search for information across multiple data sources, platforms, and applications. This can include both internal and external data sources, such as the company's intranet and the internet. Unified search makes it possible to find information quickly and easily, regardless of where it is located. Although federated search and unified search sound very similar, there is a clear distinction between the two. With federated search, each data source is searched separately, and the results are then combined and presented to the user. With unified search, all the data sources are searched simultaneously. For this reason, unified search is often seen as being more efficient than federated search, as it reduces the number of steps that need to be taken in order to find information that matches a searcher's intent. For a different comparison, take a look at Federated Search vs. Enterprise Search.