Read the latest insights and tips on digital organization, workflows, productivity, and ways to unleash your potential.
ProductivityNotion Not Syncing Across Devices? 4 Ways to Fix ItNotion is a cloud-based service that syncs across devices, so the same workspace you use at home can be edited on your mobile phone. This is because all files on Notion are stored on servers that can be accessed using different versions of Notion, like the web, Mac, Windows, Android, and iOS. By constantly using Notion's servers to back up your Workspaces, any changes you make on one device will be available across all your other devices within seconds. For example, if you start writing a document on your MacBook, you can immediately open and pick up where you left off using your iPhone or iPad, and continue editing on your MacBook later. You don't have to do anything special to ensure Notion is backing everything up—each change should be automatically saved as you make it. However, on the rare occasion that Notion fails to sync across your devices, there are a few quick and easy fixes you can do to remedy the problem. Here are four ways to fix Notion when it's not syncing across devices. * Notion search sucks: see why that is and how to improve it 1. Reset Your Notion App The first thing you should do is reset your Notion app to clear out any cached data and allow the app to start fresh and quickly resync with your other devices. To reset Notion on the web or desktop, simply follow Notion's resetting instructions for your specific device and software: Chrome To open the Developer Tools, use cmd + option + i on a Mac or ctrl + shift + i for Windows.Then, right-click the refresh button located on top.Select "Empty Cache and Hard Reload."On the left-hand side of your screen, select "Application" and then expand "Cookies."Right-click the Notion link and click "Clear." Safari To access Safari's Preferences, open the Safari app and select "Preferences" in the drop-down menu.Select "Privacy," then "Manage Website Data."Search for "Notion," and then click "Remove All." Firefox Look to the left of the URL and select the padlock icon.Select "Clear Cookies and Site Data."Select "Remove." On Mac From the Notion menu in your system menu bar, select "Reset App" and "Clear Local Data." On Windows app Close your Windows app, then go to File Explorer.Type C:\\\\Users\\<USERNAME>\\AppData\\Roaming.Delete the folder labeled "Notion." 2. Reset Your Browser Cache If resetting the app didn't work, try clearing your browser cache. Different factors can prevent Notion from syncing, and outdated or corrupted data in your browser's cache is one of them. To clear out your browser cache, follow the instructions for your specific device and browser type. On Chrome, for example, you can reset your cache by clicking More > More tools > Clear browsing data. Then, select your desired time range and check "Cookies and other site data" and "Cached images and files." Finally, click "Clear data." 3. Force a Resync Another way to fix Notion when it's not syncing across devices is to force a resync. This can be done by syncing on a page or across multiple pages. On Multiple Pages To sync on multiple pages, copy and paste one or multiple blocks from one page to another, then select Paste and sync.Next, select the content you want to sync by dragging across blocks, then hit copy (cmd/ctrl+C).To paste, simply go to another page and press (cmd/ctrl + V).After you select Paste and sync, your content will be updated on all pages.Content synced across pages will have a red ring. If you edit the content, it will update on all other devices in real-time.You can sync your content in multiple places by clicking "Copy and sync" and then pasting it into your intended destination. On the Same Page You can also turn already-existing content in your workspace into a synced block, and then duplicate it by pasting it elsewhere on the page. To select the existing blocks, click and drag your cursor across them.To sync selected blocks, click the ⋮⋮ block handle to the left of your selection and select Turn into → Synced block.Click "Copy and sync," then paste the code into the same page. 4. Delete and Reinstall the Notion App If you're still having problems with your Notion app, you may need to delete and reinstall it on your device. This can help clear out any corrupted data causing the syncing issue. Simply uninstall the app from your device, download it again, and log in. Your data is synced with your account, so there's no need to worry about losing it. * Notion can significantly improve your workflow: see 5 best automations to set up Effortlessly Sync Notion Across Devices While there are several potential causes for Notion not syncing, there are also a number of possible solutions. If you're having trouble with your Notion app, try following the instructions above to fix the issue quickly. If it still doesn’t work, feel free to chat with an agent via Notion’s support team, accessible on the Notion website > Contact Support. * Improve your Notion sync and search experience with Unleash
Productivity3 Easy Ways to Embed Slack Into WebsitesSlack is among the most popular and widely-used workplace communication tools available. With over 10 million people using Slack daily, this platform is quickly becoming a must-have for all teams, from Silicon Valley startups to hospitals. *Learn whether Slack messages are end-to-end encrypted Why Embed Slack Into a Website? Slack originally came out as a method of workplace communication to save companies the time and effort of communicating with every employee individually. However, today Slack allows for many integrations and can be used to increase website engagement via a Slack feed. By embedding Slack into a website, you can provide your users with a seamless way to stay connected to the latest news in your field. Whether it's an industry-specific blog or company updates for a larger organization, embedding Slack into your site will allow you to keep your users informed in real-time. There are several ways to embed Slack into your website, depending on the platform and tools you're using. * Slack Search sucks: see why that is and how to improve it 1. Using Taggbox Widget Taggbox Widget is a tool that helps you aggregate Slack in real-time via channels and keywords. The feeds can be customized by applying different backgrounds, themes, post styles, banners, fonts, and more. Embed Slack Into Your Website With Taggbox Widget To integrate slack into your website, you must first obtain an embed code from Taggbox Widget Editor. Here's how to do it: Step 1: Click the "Publish" button at the bottom of your screen and select "Embed On Webpage."Step 2: Select a Website Building platform that meets your business requirements. Some popular options include Wix, Shopify, HTML, Weebly, and WordPress.Step 3: Set the width and height of your Slack widget by choosing from auto or fixed.Step 4: Copy the generated code to embed your Slack channel into your website.Step 5: The last thing to do is to paste the code at the backend of your website. Embed Slack Into Your Preferred Website Builder With Taggbox Widget Taggbox Widget can be integrated with any website platform like Wix, Weebly, Shopify, and the like. Here's how to add Slack to various CMS platforms: HTML Step 1: Select HTML as your preferred Website Building platform.Step 2: Generate your embed code from Taggbox and copy it.Step 3: Paste the code at the site page's backend.Step 4: Save your changes. WordPress Step 1: Select WordPress as your preferred Website Building platform.Step 2: Generate your embed code from Taggbox and copy it.Step 3: Click the "Add Block" button in the WordPress Editor and select Formatting.Step 4: Copy and paste the embed code into the Custom HTML section.Step 5: Publish or Update your post to save your changes. WIX Step 1: Select Wix as your preferred Website Building platform.Step 2: Generate your embed code from Taggbox and copy it.Step 3: Paste this code onto the backend of your webpage.Step 4: Click the “+Add” button, then select "More."Step 5: Click on HTML iframes in the embed code.Step 6: Enter the embed code in the Code Field.Step 7: Save your changes. 2. Using Uncanny Automator By using Uncanny Automator's Slack integration, you can message your team via Slack based on user actions on your WordPress site. For example, you can get notified when a user makes a purchase or is considering canceling their subscription. If you're using the free edition of Uncanny Automator, you must first connect your site by creating a free Uncanny Automator account. Doing so will give you 1,000 free credits to use with Slack. If you use Uncanny Automator Pro, simply activating your Pro license key will provide you with unlimited usage of the Slack integration. Here's how you can connect your site to Slack: Step 1: After you've connected your free account or activated your Pro license key, visit the create or edit recipe page. In the Actions section, click on Slack integration. You'll see a modal window appear with a link to connect your Slack account with Uncanny Automator.Step 2: Click "Connect account."Step 3: Enter a “Bot name” and an icon URL for your bot. This is what users will see when your site sends them a message in Slack. 3. Using Tagembed Like Taggbox, Tagembed is another social media aggregator that allows businesses to aggregate Slack feeds in real-time. Embed Slack Into Your Website With Tagembed You can embed, moderate, and collect Slack channels on your site with these steps: Step 1: Log into your existing account or create a new account on Tagembed.Step 2: After you're directed to the dashboard, click on the "Open" button so that Slack Channels' feeds start being collected.Step 3: A popup will now appear that says, "Pick a source." Select Slack from the list to continue.Step 4: To connect your Slack account through the Workspace, follow the authentication steps required by the prompt.Step 5: Choose the Slack connection type, such as #keywords or #channels. Then, click "Connect Slack." Embed Slack Into Your Preferred Website Builder With Tagembed You can also embed Slack into a different CMS. To do so, click on the "Embed Widget" button on Tagembed and select the Website Building platform you use for your business, such as HTML, Weebly, Wix, Shopify, or WordPress. Once you find your desired CMS or website builder, the steps are similar to those outlined in the Taggbox section. Increase Your Website Engagement With Ease by Embedding Slack Whatever site builder you prefer, it's possible to embed a Slack feed into your website using the steps outlined above. Essentially, once you’ve acquired your embed code, you can proceed to embed it into your site’s CMS like you would any other widget. Remember to save and sync your pages to ensure the changes make it through to production. * Take advantage of everything Slack has to offer using Unleash to integrate with Slack
ProductivityNotion: 5 Essential Workflow Automations to Set UpDo you spend a lot of time on mundane tasks like emailing, sending out reports, and scheduling meetings? If so, you should take opportunities to increase productivity and streamline workflows. An API (Application Programming Interface) allows teams to use information freely across various productivity apps, databases, and management tools without having to copy and paste everything. This article will explore five automations you can easily set up with Notion API to make your workflow more efficient. * Notion Search sucks: see the reason why and ways to better it What Is the Notion API? Notion API is a set of tools and instructions developers can use to write code to communicate with Notion. Although there will likely be custom integrations from familiar productivity apps such as Slack, AirTable, and Asana in the future, for now, these apps can be connected with the Notion API using third-party apps like Zapier and Automate.io. These apps connect numerous APIs for various, so you can use these tools to integrate even between two apps with no pre-defined integration. Essentially, the Notion API allows you to seamlessly pull and push information to and from different apps, as well as automate actions with Notion. You'll be able to create custom internal integrations, collaborate more effectively with team members, and organize your data better. Why You Should Use Databases Instead of Standalone Pages Notion's Database feature is hands-down the most helpful tool it offers. You can create databases within your Notion workspace to store any type of data, from text and numbers to file attachments and more. Databases give you the ability to create: CalendarsTask managers (such as Ultimate Tasks)CRMsNote-taking systemsCustom dashboards for sales and performance data, and much more. Working with databases opens a world of possibilities for automating and streamlining your workflow, making it easier to access, analyze, and manage information. While standalone pages can be useful for certain types of data, databases are the more efficient option for most use cases. While standalone pages often require manual updates when data changes or new records are added, databases allow you to set up automatic triggers to update records as you add new ones. Notion's database feature makes it easy to track sales performance, manage customer data, or create custom dashboards—everything you need in one place. Let's take a look at some tasks you can automate with the Notion API: 1. Stay in Touch With Your Team With the Notion API, you can easily create workflows to notify team members when a new record is added or updated on your database. For example, you can use the Notion API to notify sales reps whenever a lead signs up for your service. You build integrations with tools like Jira, Slack, or Trello to automatically update your team on project status or new tasks. In addition, Notion’s Databases make it easy to create custom reports and visualizations of your data, giving you a clear view of how your team is performing. You can also easily share information with other users and integrate data from third-party tools such as Outlook, Google Sheets, Google Calendar, and more. * Slack Search sucks: see why that is and how you can improve it 2. Automate Emails The Notion API allows you to connect to popular email platforms like Gmail and Outlook. Using this integration, you can create workflows that automatically send out emails triggered by events in your database. For example, you can set up a workflow that sends an email to your team each time a new update is added to Gmail. Once you're finished setting up the automation, tasks forwarded to a specific email address will appear in your Notion Task Manager Database. * Having trouble with Gmail Search? Take a look at some quick fixes 3. Schedule Recurring Tasks Notion API allows users to add recurring tasks to Notion. In addition to triggering automation based on information flowing into an app, Zapier and Automate.io will enable you to set up a recurring task in Notion by setting a Schedule trigger. Notion will then create the corresponding task, such as a meeting or event, based on your desired schedule (weekly, monthly, yearly, etc.). You can also integrate Notion with Google Calendar to create a seamlessly organized schedule for your team. 4. Create and Track Online Forms You can use Notion API to create custom web forms and collect data from customers or leads. With this integration, you can push information collected in your Notion database into other platforms like Google Sheets, MailChimp campaigns, or external databases. For instance, you can create a survey form on your website that automatically populates a Google Sheet with information from your customers and send out email campaigns to leads based on the data stored in your Notion CRM database. 5. Document Valuable Information In addition to automating everyday tasks, Notion API can also help you track and document important information and improve document management. You can use the API to generate records for data related to projects, clients, or sales opportunities. Notion's database feature makes storing information on any topic easy: tracking customer data, managing sales leads, or documenting team performance. Combining it with an enterprise-grade search tool like Unleash, you can create a central hub for your data and prevent information silos. How Notion Can Increase Your Productivity Notion API is a powerful tool for automating your workflow and managing important data. Whether you're looking to improve team communication, automate repetitive tasks, or collect valuable customer information, the Notion API can help you reach your goal and achieve higher productivity. *To really turn your Notion into a productivity powerhouse, consider integrating it with a powerful search tool like Unleash
ProductivityJira Slack Integration Not Working? 4 Simple Ways to Fix ItThese days, many companies are looking for ways to improve the way they collaborate. Thankfully, you don't have to pick between collaboration and project management tools—Atlassian tools, such as Jira, can be integrated with Slack so you can use the advantages of both tools for improved team productivity. While Jira includes advantages for maximizing productivity such as customization of workflow, extensive integration support, and comprehensive toolkit, Slack can vastly improve your team's communication through its messaging, file-sharing, and voice and video calls features. Nevertheless, some issues can arise when integrating these two tools—and we bring you 4 simple ways to fix them. * Want to integrate apps for better team performance? Discover the Unleash integrations offer. 1. Ensure You've Selected the Correct Jira Integration App At the moment, there are two Jira Apps, Jira Cloud and Jira Server Alerts, which continues to cause confusion among users. So, the first thing you need to do is check the Jira integration app you've selected. To do this, sign into Slack and look at the sidebar menu on the left, where you'll go to Apps and type Jira on the search bar. Although Slack's search feature sucks, you should get a couple of results, but what you’re looking for is Jira Cloud or Jira Server. Jira Cloud vs. Jira Server Alert As Jira's hosting solution that requires less setup and offers reliability and scalability, Jira Cloud is most suitable for businesses that require a SaaS solution but don't need the customization or control that Jira Server and Data Center provides. On the other hand, Jira Server Alert is a legacy app you can use if you're using a paid Jira Server or Data Center instance. Both apps will enable you to receive Jira alerts via Slack—issues in Slack can be created, added, managed, and searched for with the help of message actions and slash commands. However, if you're looking for a way to receive Jira notifications on Slack and use a self-hosted server, Jira Server Alert is the plugin for you. * Jira search is often frustrating: see why that is and how Unleash can help. 2. Manage Upstream Request Errors Correctly Upstream request timeout error is one of the more common issues that come up, particularly in large enterprise grid Slack workspaces. Despite numerous suggestions for fixes, it appears the cause of this problem is yet to be identified. Although you may have to get in touch with Jira's support team, there are solutions you can try on your own if you face this error. Solution Here's one method for fixing the Upstream request timeout error: Uninstall Jira Cloud from SlackHold off for 15 to 20 minutes – this is important because Slack addresses install requests before the uninstallReinstall Jira Cloud When trying this method, keep in mind that skipping the wait times causes the app to malfunction, resulting in a 401-client error. 3. Connect the Jira Server & Site Correctly for Slack Integrating Slack with Jira requires an encrypted HTTPS connection with the Jira instance over the internet. Solution To make sure the Jira instance is properly accessible, open your protected port and verify that your certificate is valid. Failing this, Slack can still be used, albeit in a limited way, by building a custom Slack app to deliver Jira notifications to Slack. Fortunately, all you have to do is successfully open a secure connection. 4. Employ the Jira Bot Efficiently Rather than interrupting your workflow to search for a specific problem in Jira, you can now ask the Jira bot for help and receive that information right in Slack. To get to the advanced functionality in Jira Slack integration, you can use the (/jira) slash commands. Solution Connect your Slack channel with your Jira Cloud instance by typing /jira connect. You can also use the /jira or /jira manage commands in Slack to manage your Jira subscriptions. Additionally, the /jira <issue-key> command allows you to quickly locate an issue in Jira within Slack and promptly fix it. Conclusion If you're experiencing Jira Slack integration problems, consider some of the common challenges mentioned above and try some of the suggested solutions. Regardless of the root of your problem, explore all that Unleash has to offer, as it can significantly ease the process of resolving it.
ProductivityGmail Search Not Working? Try One of These 7 Quick FixesIn a nearly all digital age with over half of UK workers wanting to work from home, not having access to your Gmail is a massive headache. Maybe your Gmail is not syncing, receiving emails, or loading at all. Rather than try and scour the web for quick fixes, we’ve gathered the most helpful options in this article. Read on for a quick dose of digital aspirin. 1. Test Your Internet Connection While it may sound almost as ridiculous as “Have you tried turning it off and on again?”, this is a great first step to attempting a diagnosis. Having a bad internet connection is a fairly common error. A simple way to test if your Wi-Fi is the culprit is by trying to use other online services, or better yet, using a different device altogether. If you’re still not sure, resetting your router is the final test. Simply turn it off for a good ten seconds and try accessing your Gmail account once more. 2. Check Your Gmail Server Status Before you think that this is going to be a long-winded and complex response, hear us out. Google has created a highly intuitive and simple way to check the status of its servers. To check if your Gmail server is down, simply head to https://www.google.com/appsstatus, and you'll be redirected to a new page. If Google’s Gmail servers are working correctly, you'll see a green checkmark corresponding to the Gmail row. This is a simple solution that doesn’t require in-depth tech knowledge. 3. Restart the App / Refresh the Browser Before you roll your eyes, just consider it. The best way to solve problems is to rule out the simplest solutions first. You wouldn’t immediately replace the motor in your vehicle if the check engine light came on, right? The same idea applies to trying to fix your digital communication lifeline. Try refreshing the browser you're using first (Chrome, Safari, Firefox, etc.), and if that doesn’t do anything, then try restarting the app next. 4. Use Gmail in Incognito Mode While you might be used to using Incognito Mode to ensure your boss can’t track your history, this works as a quick fix for Gmail issues. To quickly open an incognito tab, simply click the three dots in the top right-hand corner of your browser (note that you need to be using Chrome to do this) and select “New Incognito Window” from the drop-down window. 5. Enable the Sync Setting in Gmail If you're using multiple devices that have access to your Gmail account and one of them seems not to be working, it could be the case that you have some sync settings that need to be adjusted. To make sure that your Gmail app is synchronizing correctly, open your Gmail app and tap the menu icon in the top left corner (three lines). Then scroll down to accounts and select the account that you are currently using. Once you are in that specific account menu, scroll down to the bottom and ensure that the box “Sync Gmail” is checked. 6. Clear App Cache/ Delete Browser Cache Clear up some of your browser data or “cookies”, because these can cause issues with your Gmail account if they continue to pile up over time. To remove them on a computer, simply open the browser you commonly use for Gmail (we're assuming you're using Chrome) and open your settings. Click on “Privacy & Security”. Simply click the relevant headers to remove your browsing data and cookies, and you'll be well on your way to emailing your coworkers. If you're using a mobile device, head to your device settings, go into “Storage”, tap on “Internal Storage”, and then tap “Cached Data” to erase all the unnecessary data on your device. This step might even help speed up your phone’s processing speed. Nice. 7. Disable Extensions on Your Web Browser Last but not least, those handy browser extensions you have installed to make your life easier may be making it worse. To disable them in your Chrome browser, head to your settings (the three vertical dots at the top right hand of your screen) and hover over, “More Tools”. You'll be given the option to view your extensions, at which point you can either choose to disable them by switching them off or removing them entirely. Conclusion To wrap up, we hope these seven quick fixes helped improve your day by fixing your Gmail issues. If not, additional alternative options are to utilize advanced search and filter tools, or to reinstall the entire application again. But if so, excellent job. Go get yourself a coffee and get back to the grind.
ProductivityWhy Your GitHub Search Isn't Working & How to Troubleshoot ItWith the rise of work-from-home culture and digital nomads, more and more people are turning to learning code online in order to achieve the career (and lifestyle) of their dreams. GitHub is a leader in the online coding world as they provide one of the most robust online digital development platforms to date. But, as with all good things, nothing is ever entirely without fault. If you're having issues with GitHub’s search function, here are some reasons for those issues as well as some common fixes. Reasons Why GitHub Search Might Not Be Working From blank results, server timeouts, and error messages left, right, and center, here are some common reasons why your GitHub search function is not working properly. Server Timeout Request If you seem to be getting no results on your search, or the search function seems frozen, this could be due to the server request timing out. Given that GitHub works hard to keep their search function at high speeds for their users, they limit how long each search query can run before it times out. This is to conserve bandwidth on the site. If you did receive a server timeout error, this may result in incomplete results, given that your query was prematurely canceled before it was able to gather all possible search results. Improper Search Query If your search results don't contain return documents or programs that you're certain are available, or if you receive an error message while trying to search, there's a good chance that your search query was incorrectly entered or that the syntax associated with your search has inherent issues. How to Resolve GitHub Search Issues Resolving Server Timeouts 1. Check Your Internet Connection Make sure that your internet connection is up and running properly, as having a slow connection could lead to timeout issues given the search time limit. To check your connection status, try using other functions on GitHub’s site, or open up another browser window to check that other web pages load correctly. 2. Review the Status of GitHub’s Servers Although admittedly rare, there is a chance that the error lies with GitHub’s servers, due to a hot-fix gone wrong or some other significant update. To ensure that GitHub is up and running, check its server status page. This page will inform you of any incidents that are happening in real-time, as well as the status of their operations, pull requests, pages, and other functions. In addition to being a great tech support resource, you can also use it to read up on the latest updates to use GitHub’s technology to its highest potential. Resolving Search Query Issues 1. Ensure Your Character Length Is Appropriate GitHub has a policy in place that a search string cannot have more than 256 characters (that’s approximately 64 words). If you cannot search for a specific string of code you're looking for, it may be because your query is too long and cannot be processed. 2. Watch Your Operators Another important point to note is that GitHub doesn't support searches with more than 5 operators (specifically, AND, NOT, and OR). If your search query has 5 or more operators of that type, you won’t be able to pull any results. 3. Read Up on Additional Limitations for Searches While this is quite a bit technical, and may not be practical immediately as a first step, it's important to review GitHub’s search documentation to make sure you're entering your search query correctly. This is especially pertinent when it comes to searching for code, as there may be additional limitations on what does and does not count as a valid search inquiry, most likely when it comes to searching for advanced code strings. As an added bonus, reading up on these more technical points will make you a more proficient GitHub user in the long run. Conclusion In conclusion, if you're struggling with search issues on GitHub, make sure to follow the above steps to get your issue solved. If, for whatever reason, these solutions don't offer you any relief, check out GitHub’s fantastic support resources so you can keep coding and continue working towards your goals.
ProductivityGoogle Drive Search Not Working? Here Are 5 Ways to Fix ItLosing something when you really need it sucks. A lot. But when you can’t find something because of something outside of your control, that just plain hurts. When it comes to digital files and organization, Google Drive is one of the best applications out there. But, it does have the occasional hiccup with its search function from time to time. If you're a Windows user, the issue is most likely caused by an indexing dilemma. This article offers 5 simple fixes to address Google Drive issues that fall outside of this. 1. Be Patient Being inundated with short videos, quick load times, and crazy fast internet speeds has made us pretty comfortable moving at high speeds. If your documents don’t seem to be showing up when you search for them in your Google Drive, make sure to just give it some time. As long as you aren’t getting any other error messages such as “Temporary Error (502)” it might just take longer than usual to pull up a file, and that’s okay. If it does seem to be taking unusually long, quickly refresh your browser and even try closing and re-opening the application. 2. Check Your Internet Connection We know that this is the tech equivalent of “beating a dead horse”, but this method is always suggested for good reason. It's the simplest fix to execute. Rather than dive in and use lots of your precious time trying elaborate fixes that would make Steve Jobs sweat, try the simple solutions first. If you're on a computer, ensure that your Wi-Fi is showing as on, and try loading other web pages and applications. If those seem to work, a good router reset will also do you some good. Make sure to have the router turned off for a good 10 seconds before starting it back up. 3. Check Your Browser Version Although Google Drive does support many different browsers, from Chrome to Firefox, not using the correct version of those browsers can wreak havoc on your search function. To check that you're using the most compatible version of your preferred browser, head to Google’s support page and make sure that you're using the right browser as well as the two most recent iterations of it. It's also important to note that Google recommends using Chrome for all of its applications. Using outdated software is not recommended when it comes to maximizing your Google Drive potential. 4. Clear Your Cache and Cookies Even though cookies and other temporary data files make our lives so much easier by automatically filling in information for us, they can also make our lives worse by messing with our browser’s functionalities. To make sure cookies aren’t adding undue weight to your Google Drive application and interfering with its search function, head to your browser’s settings tab (if you're using Chrome, click on the three vertical dots on the right corner of your browser) and head to "More Tools -> Clear Browsing Data". To delete all of your browsing data, select "All Time" as the option. Doing this will erase all of the useful—but unnecessary—data that very well could be clogging up your Google Drive. 5. Review Your Virus Scanning Software Admittedly this is a more technical fix, but one that's definitely worth trying. Although virus scanners protect our systems from viruses and other potential threats, they also have a bad reputation for slowing down, interfering, and negatively affecting other applications—albeit inadvertently. To check that your virus scanning software isn't hindering your Google Drive application, simply open your software program and head to the "Settings" tab. Simply look over what programs your software is currently blocking or interfering with, and make sure that Google Workspace is not one of them. If it is, adjust your settings to permit Google Workspace to operate by enabling all permissions for it. Conclusion In conclusion, not being able to find what you're looking for in your digital files can be a massive headache. But, trying out these 5 common fixes for Google Drive search issues will hopefully make your day a little bit better. If for whatever reason, these fixes do not work, a good next step is to get in touch with the Google Help Forums or by submitting a feedback report through your Drive app by clicking the "Help" button. Stay organized out there!
ProductivityHow to Rebuild Your Search Index on Microsoft Outlook 365With programs like Mail, Task Manager, Contact Manager, and Calendar rolled into one, you wouldn’t be wrong in calling Microsoft Outlook 365 complicated. One of Outlook’s most essential features is its robust search box that can find specific emails quickly. But, at times, you might have trouble when Outlook fails to function properly, like a mailbox that doesn't load or has a problem with searching. Sometimes temporary data can be the culprit and you can remedy it by restarting Outlook or your computer. Other times, the search engine stops indexing Outlook or emails due to the settings. But if it still doesn't work despite all the configurations, then the quickest way to fix it is by rebuilding the index. Steps to Rebuild the Search Index on Microsoft Outlook 365 You can use one of the solutions below to rebuild your Outlook index. Solution 1: Using Programs and Features Start by launching the Control Panel. Just type "control" into the Windows search box and click on it from the results.Once the window opens, select Programs > Programs & Features.Scroll down and choose Microsoft 365.Select Change from the top menu.You’ll be able to choose from Quick Repair or Online Repair. If you don’t have an internet connection, you can go with Quick Repair.Wait until it's done, and then restart your computer. Solution 2: Using the Index Repair Menu Option in Outlook Open Outlook, then select File > Options > Search.Choose Indexing Options, then click Advanced. Do keep in mind that this step may require administrator access.You should find delete and rebuild index on the window. Click Rebuild, then OK.Restart your computer once the rebuilding is done. If You’re Using Mac, You Can Follow These Steps: Go to System Preferences from the Apple menu.Select Spotlight and then click the Privacy option.Add a folder to the list of non-indexed folders by clicking the plus sign (+).Choose your Home folder (this usually has a house symbol beside it).If a confirmation window appears, choose OK.After a minute, click the item you just added and remove it with the minus symbol (-).Close Spotlight preferences. These solutions can take some time, depending on the volume of messages and contacts. What Will Come From Rebuilding the Search Index? There are situations when Outlook search fails to return the desired results. If this is happening to you, it might be because Outlook’s index is corrupt or hasn't finished indexing your system data files. Rebuilding the search catalog will re-index your data files and resolve this issue. Outlook will begin re-indexing as soon as you rebuild the database in the background. Remember that searches may not work during the rebuilding process, so wait until it's complete. After rebuilding is finished, restart your computer and reopen Outlook. Try doing your search again, and you should obtain the expected results this time. How Long Does Rebuilding an Index on Outlook Take? It will take some time for your computer to complete a full-text index of your emails. As for exactly how long rebuilding will take to finish, there's no fixed time. It would depend on the volume of emails, file sizes, and your system's processing power. Some report as long as 24 hours. You can monitor the rebuilding status at the top of the Indexing Options box. You'll notice "Indexing speed is lowered due to user activity" if you have other applications running in the background. Once the rebuilding is complete, you can run some searches to determine the difference, if any, in terms of speed and functionality. The Need for Rebuilding Your Search Index There are various reasons why rebuilding your search index to operate effectively is important: Institutional Memory Most organizations build up or collect a large archive of email correspondence over the years, including records of vendor communications, price quotes, and license agreements. Known as institutional memory, they're invaluable records, and preserving institutional memory is important for the smooth functioning of any organization. Rebuilding your search index ensures your organization’s institutional memory is available at your fingertips, especially when you need them. Types of Searches When it comes to searching for information, most businesses have the option of Federated Search vs. Enterprise Search. The former is a type of search that typically pulls results from multiple sources, both internal and external, while the latter is restricted to a single source. Federated searches and enterprise searches are typically queries, and rebuilding indexes won't only help in optimizing query times but also in eliminating fragmentation, reclaiming storage space, and reordering index rows. Additionally, organizations should have secure enterprise search so that sensitive and high-value information doesn't get lost or fall into the wrong hands.
ProductivityHow to Integrate Asana With ConfluenceAsana is an application that enables team collaboration for projects of all sizes. It has a user-friendly interface and allows team members to track tasks, deadlines, and progress. Asana also integrates with other applications, such as Google Drive and Dropbox—making it a versatile project management tool. On the other hand, Confluence is an application that enables users to collaborate on projects and helps improve document sharing. It provides a central location for organizing files and information and allows users to share ideas and work together on projects. Confluence is used by businesses and organizations of all sizes to improve communication and collaboration. The Differences Between Asana and Confluence Asana and Confluence are both project management tools, but they have different features. Asana is designed for team communication and collaboration, while Confluence is designed for creating and publishing content. Asana has a simple, clean interface that makes it easy to create and manage tasks. You can create projects and assign tasks to team members, then track the progress of the project. Asana also includes a chat function that allows team members to communicate directly with each other. Confluence is more complex than Asana, but it offers more features. Confluence can be thought of as a type of knowledge management tool, allowing users to store and share information quickly and easily. In addition to task management, you can use Confluence Search to create wikis, blogs, and other types of content—read our guide to improving confluence search with Unleash. You can also add images and videos while collaborating with other users on documents. Learn more more about improving document management here. If you’re on the hunt for intranet search tools, take a look at our post on key intranet search features. How to Set Up an Asana-Confluence Integration Before you begin the integration process, you need to ensure that the following prerequisites are met: You have an Asana accountYou have a Confluence accountAn existing Asana Task or Project is open and current Once these requirements are fulfilled, follow these steps to set up the Asana-Confluence integration: Using the Atlassian homepage, sign in to your Confluence account.Once you land on the Confluence dashboard’s homepage, from the top menu, select the “Apps” dropdown menu and click on “Find new apps”.From the “Find new apps” panel, search “Asana for Confluence” and select it. Using the built-in Confluence App Manager, this will install the Asana for Confluence app.Once this process is completed, you’ll need to start a Confluence Page. To do this, enter the “Edit Mode” and choose between either the “Asana Live Leak” or “Embedded Asana Project” macro.From here, copy the Asana Live Leak link and, in the macro editor, paste it into your Asana Task and then close the dialogue box.Next, it’s time to head over to Asana. Once you're on their website, log into your account and do the required Asana Task.Asana will then ask you to approve the Confluence integration. Do this by clicking “Accept”. Nice work. You’ve now completed the Asana-Confluence integration. Benefits of Integrating Asana With Confluence Asana and Confluence are both great tools for managing projects and tasks, but when used separately, they can only go so far. When integrated, however, the two can work together to create a more seamless electronic management system for users. One of the benefits of integrating Asana with Confluence is that it gives team members a more holistic view of their projects. In Asana, tasks can be assigned to specific team members and tracked by the due date. In Confluence, on the other hand, pages can be created to document project progress, track milestones, and provide detailed instructions on how to complete certain tasks. When these tools are used together, team members have a one-stop-shop for all their project information. Additionally, integrating Asana with Confluence can provide other benefits for your team: Better task management Asana can be used to track tasks and projects, while Confluence can be used to document the work that is being done. This integration can help ensure that everyone has a clear understanding of the tasks that need to be completed and the status of those tasks.Better checklist management Asana can be used to create and manage checklists, which can then be embedded in Confluence pages. This allows team members to easily access checklists when they are working on a project.Better agenda management Asana can be used to manage meeting agendas and minutes. The agendas and minutes can then be embedded in Confluence pages so that everyone on the team has access to them. Aside from Asana and Confluence, another great way to manage documents is through the use of a multi-tool search.